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UVU is operating under MODIFIED conditions

Latest updates

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Tuesday, July 28, 2020

Important Return to Campus Management and Travel Guidance

On August 3, 2020, all offices on campus will officially reopen. Doors will be open to our students as they prepare for the beginning of fall semester on the 24th.

We are excited to start another academic year, but we recognize that fall 2020 is unlike any other semester in the history of our university. The pandemic creates the need for new rules for travel and new guidelines for employees and leadership. In this email, please review the documents, expectations, and assistance available to you.

Our primary goal is to ensure employee safety and well-being while continuing to offer a high-quality educational experience that promotes student success and transforms lives. 

The transition from remote to in-office work will depend on the activities and functions occurring on campus, the duties and tasks performed by each employee, and the need to have a staff presence for student, faculty, staff, and visitor support. As our students return to campus this fall, it is critical that the college and departmental offices that engage with students and visitors are staffed during regular business office hours. The best way to do that is at the respective area’s discretion, following the guidelines below. 

As employees continue returning to campus, we expect supervisors to complete the Pre-Return Checklist below for employees that do not already have a Temporary Remote Work Agreement that extends past August 3. We have also enclosed a checklist to complete as employees return to campus and a checklist to complete after employees return. For convenience, we make reference to a Staff Planning Tool, which links to an Excel document that corresponds with the checklists. 

Pre-Return Checklist

  • Using the Staffing Planning Tool, determine the required work responsibilities and tasks in your department, division, college, or area to ensure employee and student success. Determine the number of employees required to be on campus to perform this work. Identify individual employees whose job responsibilities require them to be primarily on campus. Limiting the number of people on campus reduces potential exposure. 

  • To help ensure flexibility and social distancing, adjust work schedules — including how and when employees report to work. (For example, implement staggered arrival and departure times, create A and B teams so the entire workforce is not in the office on the same days, etc.). 

  • Continue to encourage and allow remote work as much as possible. Supervisors have the authority to approve remote work or alternative work schedules throughout the end of the calendar year when an employee has completed a Temporary Remote Work Agreement that extends past August 3

  • Make adjustments as appropriate for employees who are members of a high-risk population or live with a high-risk individual. Temporary Remote Work Agreements and Americans with Disabilities Act (ADA) accommodations are available. Do not attempt to identify and target high-risk category employees but communicate adjustment and accommodation options to all employees. Work duties and tasks may be temporarily adjusted if a Temporary Remote Work Agreement and/or ADA accommodations are approved. 

  • Consider your area’s workspace, workflow, and work priorities. Determine whether you have adequate spacing to maintain social distancing or if adjustments can be made to allow for social distancing. 

  • Order appropriate PPE and sanitation supplies (hand sanitizer, disinfectant, face coverings, etc.) through the UVU Warehouse using Wolverine Marketplace

  • Review return-to-campus guidelines on the Return to Campus website

  • After completing the Staffing Planning Tool for each job position in your department, review your department’s return-to-campus plans with the appropriate dean or AVP. 
Checklist as Employees Return to Campus 

Note: Custodial resources will be allocated to prioritize cleaning classroom environments. Departments should not contact Facilities to request additional services. Cleaning schedules for non-classroom environments have already been increased and can be viewed on the Custodial Services webpage

  • Ensure that you have sufficient signage to direct traffic flow and to communicate that face coverings and social distancing are required. Signage is available on the Return to Campus website

  • Communicate the return-to-campus plan to your department and employees, giving as much advance notice as possible.
     
  • Remind employees to return all university technology equipment and materials they need to resume work on campus. 

Post-Return Checklist 

  • Emphasize the requirement of face coverings, physical distancing, handwashing, staying home when ill, and other safety considerations

  • Encourage employees to practice hand hygiene, cough etiquette, cleanliness, and rigorous sanitation. 

  • Minimize in-person meetings; utilizing Microsoft Teams for meetings even when employees are working on campus. When needed, keep in-person meetings to no more than 10 people maintaining social distancing. 

  • Discourage employees from sharing other employees’ desks or equipment. When sharing is unavoidable, encourage employees to wipe down desks and equipment between uses. Sanitize shared equipment before and after each use.

  • Remind employees to self-screen daily, including taking their temperature before leaving home and staying home if they exhibit any symptoms. 

  • If an employee shows COVID-19 symptoms, they must leave work immediately and contact their healthcare provider for further guidance. They may need to complete the COVID-19 Self-Reporting Form for Illness or Exposure

  • Refer to the Employee and Supervisor Guidance documents if an employee shows symptoms or has a confirmed case of COVID-19. 

  • Refer employees to the Employee Assistance Program if needed. Please see the Employee Assistance Program (EAP) webpage for additional resources available related to COVID-19. 

  • Be compassionate and flexible. Check in with employees often to discuss their challenges, concerns, and questions. Contact Human Resources at (801) 863-8207 for additional assistance. 

Travel Update 

Travel increases the risks of coronavirus exposure for your family, friends, community, and you. The U.S. Centers for Disease Control and Prevention (CDC) issued a global level-3 warning to avoid nonessential travel and continues to discourage domestic travel. The state has also issued travel precautionary guidelines

Acknowledging the risks and recommendations and to preserve the health of our UVU community, the following travel restrictions are extended through the end of the calendar year, effective immediately. 

All nonessential university-related travel, whether in state, out of state, or international, through December 31, 2020, must be cancelled. All UVU-sponsored Study Abroad programs (credit or non-credit bearing) and any other UVU-sponsored international student travel must also be cancelled through December 31, 2020. 

As an exception to the above travel restriction, travel considered business essential for the university must be approved by the divisional vice president prior to making travel arrangements. Additionally, until further notice, all future airfare must be purchased through Concur or the State Travel Office. 

We continue to encourage you, when considering your personal travel choices, to follow travel advisories issued by the CDC and local and state authorities. If you plan to travel for personal reasons or recently traveled out of the state (domestic or international), you MUST fill out UVU's Self-Reporting Travel Questionnaire.

Please follow these guidelines: 

  • Travel within the state is discouraged. Use internet video conferencing (Microsoft Teams is preferred) as much as possible to facilitate these meetings.

  • Deans and vice presidents will review plans for bringing visiting scholars, speakers, and consultants to campus, and postpone anything not essential to the core mission of teaching and learning. 

  • All employees and students must complete the Self-Reporting Travel Questionnaire before returning to campus to document planned and recent out-of-state travel, whether it is personal or university-related. Travelers may be asked to self-isolate for 14 days. 

  • For job interviews, supervisors should discuss options for avoiding travel for the benefit of all parties. 

  • The International Travel Oversight Committee and Global Engagement will continue to stay in contact with any students who may be studying abroad and will continue to review these situations on a case-by-case basis. 

Recent travelers to CDC level-3 countries: If you are returning from a country for which the CDC has issued a level-3 travel warning, you MUST self-isolate for 14 days upon returning home. Students, please contact the Dean of Students. Faculty and staff, please contact Human Resources

Recent travelers to CDC level-2 countries: Those returning from a country with a CDC level-2 travel warning, watch for symptoms and practice social distancing for 14 days. If symptoms arise, please contact your medical provider. 

Domestic travelers who have had close contact with anyone on the trip who has tested positive for COVID-19 should disclose the exposure, practice social distancing, and contact your medical provider if you become symptomatic. 

Additional travel guidelines 

Following December 31, 2020, all travel is still required to be mission-critical AND approved by an executive. Please read the Temporary Travel Request Guidelines for additional details and answers to your questions regarding these new guidelines. Please contact the UVU Travel Office at travel@uvu.edu or ext. 8965 with any questions. 

Thank you for your dedication to Utah Valley University. Your flexibility, patience, and care for our Wolverine community are appreciated. If you have questions or concerns, please communicate with your supervisor or Human Resources. 

With sincere thanks, 

Wayne Vaught
Provost
Vice President of Academic Affairs

 

Val Peterson
Vice President of Finance and Administration 

Marilyn Meyer
Associate Vice President of Human Resources
Chief Human Resource Officer

Thursday, July 9, 2020

Required Face Coverings for UVU Students and the Student Code

Students at Utah Valley University are members of a community committed to maintaining a healthy and safe campus. While enrolled at UVU, students must follow the Student Code of Conduct, UVU Policy 541, and other policies. The Student Code supports the intellectual, personal, social, and ethical development of all community members by promoting the values of civility, integrity, inclusion, respect, and responsibility. The Student Code also establishes the conduct expectations for students of UVU and outlines students’ rights and due process procedures for addressing alleged student violations of university policies.

To ensure everyone’s safe return for fall semester, we want to remind students of their responsibility to uphold the safety precautions outlined here. Guidance from federal, state, and local health authorities indicates that wearing face coverings (e.g., masks, scarves, gaiters, bandanas, visors) significantly reduces the spread of the COVID-19 virus. Therefore, students are required to wear face coverings inside university buildings, in common areas, including classrooms, while also maintaining a six-foot physical distance. Students must wear facial coverings outside when maintaining a six-foot distance is not possible outside. Face coverings must cover both the nose and the mouth. Students who cannot feasibly wear a mask due to a disability, phobia, or other reasons should contact the Office of Accessibility Services — that office will determine appropriate accommodations as needed. Additionally, face coverings are not required for individuals eating or drinking and maintaining a physical distance of at least six feet from any other individual who is not from the same household or residence.

Students who disregard the requirement to wear face coverings may be in violation of the Student Code for endangering the health or safety of others (See Student Code section 4.3.2.12.) and may be referred to the Office of Student Conduct and Conflict Resolution. Faculty and staff are encouraged first to discuss concerns with the student involved; however, when appropriate, they may refer a student to the Office of Student Conduct at 801-863-8952 or marent@uvu.edu. University community members may also submit an online report via a reporting link.

Our university is committed to providing balanced and fair systems of resolution, and we encourage an education-based, informal resolution process, which includes conversations to deepen understanding about community responsibility. Repeated violations of the Student Code may be subject to progressive sanctions, including written warning, probation, and suspension from the university. Please refer to the Student Code for more information on expectations of student conduct.

Required Face Coverings for UVU Employees

As faculty, staff, and students return to campus, we ask everyone in the UVU community to exercise the utmost caution to avoid the spread of COVID-19. Maintaining health and safety on campus is a shared responsibility. To protect the campus community and prevent an outbreak of COVID-19, certain safety procedures are being implemented. Based on CDC guidelines, UVU is requiring everyone to wear a face covering in shared public spaces on campus, including our classrooms. To help make this possible, the university has provided a face covering for each faculty and staff member. Masks have also been ordered for students.

It is important to recognize that the primary purpose of wearing a face covering is to prevent the spread of the disease by those with the virus — when you wear a face covering, you protect those around you. When others wear a face covering, they protect you. Together, we protect our community. 

Face coverings (e.g., masks, scarves, gaiters, bandanas) are required inside university buildings. They are also required outside when maintaining a 6-foot physical distance is not possible. Face coverings must cover both the nose and the mouth.

The following guidelines are intended to minimize ambiguity and promote consistency across campus in complying with face-covering requirements:

· All employees of the university are required to wear a face covering while working on campus as a condition of their employment. Employees who disregard the requirement to wear a face covering may be in violation of UVU policy and state and federal law or regulation and subject to corrective action.

· Face coverings are required in all shared public spaces such as hallways, restrooms, study and breakroom areas, classrooms, conference rooms, etc., and when maintaining a 6-foot distance is not possible outside.

· Employees working in an open office environment (e.g., cubicles), where multiple individuals may be in close proximity to one another for extended periods of time, must each wear a face covering while others are present.

· While others are not present, face coverings are not required to be worn by an employee who is:

- The sole occupant of a fully enclosed room or office;

- The sole occupant of a partially enclosed room, office, or similar space, including a cubicle, that is enclosed on at least three sides by walls or other physical barriers or dividers at a height that reaches no lower than the top of the employee’s head when the employee is seated; or

- Seated or stationary and maintains a physical distance of at least six feet from any other individual.

· Face coverings are not required outside of buildings if 6-foot physical distancing is maintained.

· Face coverings are not required for individuals traveling alone in a university vehicle.

· Face coverings are not required for individuals eating or drinking and maintaining a physical distance of at least six feet from any other individual who is not from the same household or residence.

· In certain cases, the use of a face covering is not advised. These cases should be addressed on a case-by-case basis with the employee’s supervisor and, if necessary, with the employee accommodations coordinator in Human Resources. Such cases include:

- Individuals with a medical condition for whom wearing a face covering could cause harm or obstruct breathing.

- Individuals with hearing impairment or communicating with an individual who is hearing impaired, where the ability to see the mouth is essential for communication.

· Face coverings may be temporarily removed when obtaining a service involving the nose, mouth, or face for which temporary removal of the face covering is necessary to perform the service.

· Face coverings should be changed or laundered routinely.

We are all anxious for everyday living to return to normal, but we must recognize that the COVID-19 pandemic may be with us for some time. We are thoughtfully modifying how we teach, interact with, and serve one another. We are diligently monitoring national, state, and local health reports and guidelines. We are working with the other institutions of higher education to develop best practices, and we are implementing safety measures to stop the spread of COVID-19. We are motivated by an overriding desire to protect the health and well-being of our Wolverine community while continuing to deliver an exceptional educational experience.

Thank you for your patience, perseverance, and adaptability as we navigate this unusual time and evolving needs.

Sincerely,

Wayne Vaught
Provost
Vice President of Academic Affairs


Val Peterson
Vice President of Finance and Administration

Thursday, July 2, 2020

UVU Commencement 2020 Update

Utah Valley University will celebrate the Class of 2020 with a historic graduation event that combines innovative and engaging celebratory elements with the traditions of the university’s ceremonial commencement while still adhering to social distancing guidelines. The unique August 19 festivities will allow for appropriate COVID-19 health and safety precautions and open up new opportunities for celebrating UVU’s largest graduating class. 

“The goal is to honor the graduates of 2020 with a celebration that is worthy of the grit and determination that they have exhibited to arrive at this moment of achievement,” said President Astrid S. Tuminez. “The COVID-19 pandemic has limited our ability to gather in traditional ways, but it hasn’t changed our desire to recognize these remarkable students. We are excited to provide a safe, creative, high-energy commencement, unlike any other in the state.”

The event will begin at 5 p.m. as graduates, their families, and friends are invited to the graduates’ respective college or school’s unique “drive-thru” convocation. The format will highlight each student with the graduates’ names individually announced as they move to the curb in front of a UVU backdrop to receive a diploma cover from their respective college or school dean. The convocations will occur simultaneously by college and school in multiple parking lots across the UVU campus. 

Immediately following the “drive-thru” convocation, there will be a “drive-in” commencement celebration where graduates and guests will enjoy the festivities from the comfort of their vehicles — decorated to show Wolverine spirit. The unique commencement event will begin with pre-show entertainment, as well as a historic UVU flyover featuring the university’s renowned aviation team. The pre-show will also be streamed from a main outdoor stage to multiple large LED movie screens and heard on a dedicated FM radio station.

The commencement program will feature the traditional bagpipe music from the Payson High School Pipe and Drum and culminate with an inspiring keynote address by Gail Miller, owner and chairwoman of the Board of the Larry H. Miller Group of Companies. The festivities will end with fireworks. Other exciting details will be announced in the coming weeks. 

Graduates will also have several photo opportunities at numerous locations on campus throughout the evening. 

All graduates desiring to participate in these celebrations are required to register. The free and simple registration can be done online at uvu.edu/graduation before August 1, 2020. If a graduate has already registered for the August ceremonies, they do not need to register again. 

Caps and gowns are available for purchase at Jostens through July 27 and during Grad Fest on August 4-5 from 9 a.m. to 7 p.m. Grad Fest is your one-stop grad shop for all graduation regalia (cap, gown, tassel, etc.) and memorabilia (announcements, diploma frames, zipper pulls, apparel, and more from the UVU Bookstore & Alumni). All graduates desiring to attend Grad Fest must sign up for a time slot at uvualumni.org/gradfest2020

“This is a celebration of our students and for our students,” said Kevin Walkenhorst, senior director of UVU alumni relations. “We want to give them the opportunity to enjoy the recognition that they deserve.” 

Additional details and plans about this special edition of Utah Valley University commencement and convocations will be made available to students through the Graduation Office and at uvu.edu/graduation.

Friday, June 26, 2020

UVU and the Governor's Executive Order on Masks

Wolverines, 

On Thursday, June 25, 2020, Governor Gary Herbert signed an executive order that requires face coverings at all state facilities under his office's purview, including state higher educational facilities. 

Per this executive order, the wearing of masks while in public spaces at Utah Valley University is required. It is not necessary to wear a mask when alone in an office or space. Remember, this mandate protects those around you. To protect each other, we must ALL wear face coverings. We understand there are situations when a student cannot feasibly wear a mask due to a disability, phobia, or other reasons. These cases should be referred to the Office of Accessibility Services, and that office will determine if an accommodation is needed. Employees who cannot wear a face covering may contact Human Resources. 

In conjunction with the governor's mandate, we also ask that you continue to follow other health and safety guidelines, including: 

  • If you are ill, please stay home: If you become ill with respiratory symptoms (even if they seem to be minor) such as a cough, fever, shortness of breath, body aches, etc., you need to stay home and are expected to contact your supervisor. Please check for symptoms each day before coming to campus.

  • Practice social distancing: To the extent possible, social distancing, with a distance of at least six feet from the next person, will continue. This means meetings should continue via Microsoft Teams or in large spaces that allow appropriate social distancing. 

  • Practice good hygiene: Continue to follow hygiene standards, including washing your hands with soap and water frequently, avoiding touching your face, and covering coughs or sneezes. 

  • Do not congregate: For your health and the safety of others, do not gather in break rooms or other small spaces for breaks or lunch. Utilize the many large areas available on UVU campuses where you and others can safely practice social distancing. 

Thank you for your assistance in maintaining a healthy environment for our Utah Valley University community. 

Sincerely, 

Wayne Vaught
Provost 
Vice President of Academic Affairs 

Val Peterson
Vice President of Finance and Administration 

Wednesday, June 24, 2020

Important Update: Return to Campus and Work, Events, and Travel

To Our UVU Community, 

As we continue to monitor the evolving situation created by COVID-19, we want to let you know that we are modifying some of the dates related to travel, events, and our return to campus. With the increase of cases both statewide and in Utah County, and out of an abundance of caution, we are making the following adjustments: 

Employees scheduled to return to campus on July 6 will continue to work remotely until August 3, 2020. 

Employees who have already returned to campus may have a conversation with their supervisor to see if there is flexibility with their individual position to include full or partial remote work. Supervisors have full authority to approve employee requests to work remotely and are encouraged to be accommodating when possible. If you have not already completed a Temporary Remote Work Agreement that extends past August 3 and you plan to continue working from home, a new agreement must be completed. For our employees who would like to come back to campus before August 3, please talk with your supervisor about returning early and maintaining social distancing and health guidelines. Your supervisor is the best resource to discuss any questions or concerns regarding your work situation. For more information about what to expect when returning to work on campus, and training for both supervisors and employees, visit the Return to Campus webpage. 

All university-sponsored events, conferences, large gatherings, and on-campus events are now cancelled until August 3, 2020. 

Per Utah guidelines and recommendations of local health authorities, on-campus events are cancelled throughout the summer semester. Pre-designated face-to-face second block courses will continue as scheduled. 

Commencement 2020 will also occur under modified conditions on August 19. More information regarding celebration plans for UVU graduates will be released later this week. 

All non-essential university-related travel, whether in state, out of state, or international, through August 3, 2020, should be cancelled. 

All UVU-sponsored study abroad programs (credit- or non-credit bearing) and any other UVU-sponsored student, faculty, and staff travel must also be cancelled through August 3. Due to the increasing number of COVID cases in the state, all in-state travel considered business essential for the university must be approved by the divisional vice president. If travel involves the participation of students, it will also need Provost Wayne Vaught’s approval. For updated information on travel restrictions, visit the Travel FAQ. Additionally, until further notice, all future airfare must be purchased through Concur or the State Travel Office. 

Please communicate with your supervisors if you have questions regarding the extension of these dates or any other concerns. 

The health of our Utah Valley University community remains our number one priority as we continue to work together diligently to meet the needs and expectations of our students. Thank you for your flexibility, resilience, and dedication during these unusual circumstances. 

Sincerely, 

Wayne Vaught
Provost
Vice President of Academic Affairs 

Val Peterson
Vice President of Finance and Administration

Friday, June 19, 2020

June 17 Talk With Tuminez

On June 17, 2020, President Astrid S. Tuminez invited UVU employees to digitally join her for a “Talk with Tuminez” Town Hall meeting. The full meeting is embedded below, along with clips for easier navigation.

Full video: 



Academic Affairs:



Finance & Administration:



Planning, Budgets & HR:



Emergency Management & Safety: 



Student Affairs:



Closing Questions:







Monday, June 8, 2020

Welcome Back to Campus, Wolverines

Dear Wolverines, 

Welcome back! This is a historic day as we welcome another group of employees back to campus after many of us have been working remotely since March. 

In the past few weeks, some of you have asked what returning to work will look like and have shared questions and concerns. I hope that you read the communications from HR that address your concerns and provide resources for a successful return to campus. 

I also hope that you read Provost Wayne Vaught and Vice President Val Peterson’s message to our community last Friday, June 5. I quote the first paragraph below: 

On Monday, June 8, we will welcome another portion of our community back to campus. As determined by their immediate supervisors, employees in categories one and two will again occupy the spaces left empty by COVID-19. We are looking forward to your return to UVU. We appreciate the flexibility, creativity, and collegiality demonstrated during these trying times. Other category two employees will return on June 22 and July 6. This phased approach of returning to work is being done in coordination with the state and the Utah System of Higher Education. For more information on the phased return to work, please refer to the Human Resources Coronavirus Employee Guide. You will also find updated information regarding how to keep you and those you care about healthy. We understand that some of you may have reservations about returning because you are a high-risk individual or live with a high-risk individual. If you fall into that category, please contact Human Resources. 

I would also refer you to the Return to Campus webpage for additional details on expectations and transition tips. 

As we slowly return to campus, a few things will remain the same. UVU’s leadership team will continue to make safety our highest priority. We will continue to apply our values of Exceptional Care and Exceptional Accountability. This means observing general rules of safety and hygiene; communicating with our direct supervisors when we have concerns; having direct supervisors listen and respond in a timely manner; communicating clearly, frequently and kindly across the university; and being prepared to pivot our actions as circumstances change. 

A few things will be different. We will wear masks in public spaces; use hand sanitizer and sneeze guards; observe social distancing as much as possible; thoroughly clean the campus in line with the realities of COVID-19; see fewer people on campus than before coronavirus; conduct more of our business remotely as part of the “new normal;” and continue to adjust to the evolving realities of the budget, enrollment, policy, health guidelines, and other changes. 

Many of us have experienced challenging circumstances, fear, and worry since the pandemic hit. I am proud of the cooperation, communication, professionalism, and resilience that we have exhibited as a community. We have deployed new reserves of care, compassion, and competence. We have done some heavy lifting. I know that this pandemic will pass. At the end of it, I see a university that is stronger, more digitally transformed, and better positioned to deliver relevant and life-changing higher education and experiences to so many individuals and families that count on us. 

At the beginning of April, we conducted a student survey to gauge how our students felt in adapting to the changes the pandemic created. We were pleased that 3,700 students responded, and 1,500 named 873 faculty and staff whose actions made a huge difference to individual students. This extraordinary care reflects who we are and what UVU is all about. 

As you find yourselves back at your desks and workspaces this week, please take time to reach out and listen to one another. As we support each other, we will more successfully make the transition. We will weather this storm together. 

Thank you from the bottom of my heart. I look forward to welcoming you back!

Sincerely,

Astrid S. Tuminez
President


Friday, June 5, 2020

Return to Work at UVU

Wolverines, 

On Monday, June 8, we will welcome another portion of our community back to campus. As determined by their immediate supervisors, employees in categories one and two will again occupy the spaces left empty by COVID-19. We are looking forward to your return to UVU. We appreciate the flexibility, creativity, and collegiality demonstrated during these trying times. Other category two employees will return on June 22 and July 6. This phased approach of returning to work is being done in coordination with the state and the Utah System of Higher Education. For more information on the phased return to work, please refer to the Human Resources Coronavirus Employee Guide. You will also find updated information regarding how to keep you and those you care about healthy. We understand that some of you may have reservations about returning because you are a high-risk individual or live with a high-risk individual. If you fall into that category, please contact Human Resources.

Your well-being is essential. You will return to cleaned and sanitized workspaces. Other precautions are also being taken in conjunction with state and CDC guidelines:
  • Sick employees should stay at home.
  • Hand sanitizer stations can be found throughout campus.
  • Social distancing and healthy hygiene practices are expected.
  • Increased airflow has been added to buildings.
  • Masks are being provided to every employee and will be made available by contacting your supervisor. We strongly encourage you to wear the mask when you are near other people. As a campus community, we promise exceptional care. We are asking everyone to remember that you are protecting your co-workers and their families by wearing your mask. When you see them wearing a mask, they are doing so out of consideration for you. 

Please refer to the Return to Campus webpage for additional details on expectations and transition tips. All main campus facilities will be open beginning June 8 between the hours of 7 a.m. and 8 p.m., Monday–Friday, with the exception of the McKay Education Building, the Melisa Nellesen Autism Center, and Wee Care Center. UVU’s Wasatch Campus will re-open June 15. 

The Student Life & Wellness Center will also re-open and will operate from 8 a.m. to 8 p.m. Monday–Friday, and from 8 a.m. to 6 p.m. on Saturdays. Those who wish to utilize the facilities will be required to comply with state guidelines, which include maintaining a social distance of 10 feet and completing a health survey and temperature screening. Additional measures are being taken to sanitize equipment.

Grab-and-go food services are available Monday-Friday at these locations: 
  • Chick-fil-A 
  • Mom Fulton's Café 
  • Taco Bell 
Thank you again for your dedication, resilience, and all that you are doing to continue to support students and colleagues. We look forward to your return. 

Sincerely, 

Wayne Vaught
Provost
Vice President of Academic Affairs 

Val Peterson
Vice President of Finance and Administration

Thursday, May 28, 2020

Utah Valley University Outlines Plans for Fall Semester 2020

Utah Valley University today announced plans for this fall semester that offer students several course delivery options, including face-to-face instruction, that comply with safety guidelines outlined by the state’s COVID-19 Task Force, the Centers for Disease Control and Prevention, and the Utah System of Higher Education (USHE). 

At the onset of the pandemic, UVU moved thousands of courses online, accelerating its digital transformation initiative and exposing more students and faculty to remote-learning opportunities. As the university is preparing for fall, it will be leveraging digital technologies and an innovative approach to scheduling to support a wide range of course options — from face-to-face instruction, remote learning, and hybrid classes that include both in-person and online education.

“We want to provide a safe, high-quality educational experience that meets the needs of our students,” said UVU Provost Wayne Vaught, who also serves on the USHE COVID-19 Task Force. “With our diverse student population and dual-mission model that provides both community college and university-level options, we’re utilizing technology in a way that supports learning, collaboration, flexibility, and a safe environment for our students and faculty.”

Safety remains a key consideration for all students, faculty, and staff. Social-distancing guidelines, facilities sanitation, hand sanitizer stations, increased airflow, and the recommendation of face masks are just some of the precautionary measures taken.

“At UVU, our core values of Exceptional Care, Exceptional Accountability, and Exceptional Results will continue to guide us during the complexities of these unusual times,” said UVU President Astrid S. Tuminez. “Our doors and our hearts will always be open to every student who desires an education — including those who choose to join us on campus and those who prefer to be together from afar. At UVU, we are one community. We are resilient, we are agile, and we are dedicated to student success.”

The fall semester begins on August 24. Registration is now underway. In addition, the university’s second summer block of classes begins on June 29, and students can register at uvu.edu/summer.

Thursday, May 21, 2020

Phased Plan for Returning to Work: COVID-19 Update

Dear Colleagues, 

We have begun our coordinated, phased return to on-campus work announced on May 15. As we move forward, the health and safety of our students, faculty, staff, and visitors remain the number one priority. 

The “Stabilization Phase” of Returning to Campus 

Like several other universities, UVU is currently in the Stabilization Phase, which is anticipated to last until September 30, 2020. This specific phase applies to campuses currently operating under Yellow Level state recommendations. 

The different phases are determined by the level of disease transmission in the community and the resources that are available to protect the safety and health of employees and students. Managing health risks during all phases will require the identification, containment, and mitigation of the virus. It will also require diligence and a commitment from all of us to keep everyone safe. 

The timing and specifics of the plan are contingent on the progression of COVID-19 in our area, and local, state, and federal guidelines. We must also consider the complex structure of UVU and reserve the right to make decisions based on the specific needs of our campus community, which means that some decisions may look different than those of the nation, state, or county based on case numbers within our service area, specific situation, hospitalizations, the university’s ability to maintain safety measures, and readiness. 

We invite you to familiarize yourself with the documents outlining the protocol for this Stabilization Phase

Target Return Dates for Category II Employees 

We have already welcomed our first employee group (Category I) back to campus, and the next wave of employees (Category II) will be returning to campus in the coming weeks. As we move through this phase, the divisional/school leadership teams are working with their respective employees to determine who is considered a Category II employee. 

We are using the following schedule to bring back our Category II employees: 


  • Group A: Employees return June 8 
  • Group B: Employees return June 22 
  • Group C: Employees return July 6 
  • Group D: High Risk: Consult supervisors regarding a continued remote work agreement 


As we carefully bring back additional personnel in a phased approach, supervisors are determining how to increase functionality and meet the needs of their division, students, and employees on campus. Supervisors will be contacting employees to identify the specific date of return. Those who are in the high-risk category or feel they cannot return to campus are encouraged to communicate with their managers or Human Resources

In addition, on June 8, all buildings on UVU’s Orem, West, Airport, and Lehi campuses will reopen and resume normal hours of operation. When Wasatch County is transitioned from Orange to a Yellow Health Risk status by the state, the Wasatch Campus will also reopen 21 days after that announcement. 

Our Return-to-Campus Strategies 

We have put additional environmental controls, Human Resources employee health and wellness, and individual protective measures in place and are using the following strategies to bring employees back to campus: 


  • Staffing: Increase staffing incrementally to gradually expand operations while maintaining recommended social-distancing guidelines
  • Hygiene: Increased hygiene and sanitation practices
  • Innovation: Continue to promote innovative work practices
  • Monitoring: Monitor health to ensure the well-being of our campus community
  • Minimize non-essential travel: Any approved UVU travel is subject to national, state, and local regulations and guidance


We ask that you read the documents provided to ensure that you understand the expectations and requirements of returning to work on campus, and are aware of the resources and options available to you. 

In addition, we recognize that this a fluid situation that requires flexibility. The decisions made now are informed by data, done in conjunction with local health and governmental leaders, and aligned with the Utah System of Higher Education. Updates will continue as conclusions are made, as changes are needed, and as we move into the “new normal.” As we do so, we encourage you to communicate your concerns and questions. 

Finally, and most importantly, we want to thank you for your efforts to provide essential services to our students as they further their education, and we extend our sincere appreciation for the collegiality, care, and assistance you have provided to each other. 

Sincerely, 

Wayne Vaught
Provost 
Vice President of Academic Affairs 

Marilyn Meyer 
Associate Vice President of Human Resources
Chief Human Resource Officer

Monday, May 18, 2020

May 13 Talk With Tuminez Highlights

On May 13, 2020, President Astrid S. Tuminez invited UVU employees to digitally join her for a “Talk with Tuminez” Town Hall meeting. The meeting has been broken up into the following clips for easier navigation.

Academic Instruction:




Awards of Excellence:




Compensation, work expectations, and risk:




Safe return to campus and athletic events:




Student enrollment and amenities:




Thanking #UVUHeroes: 



Friday, May 15, 2020

COVID-19: Moving From Orange to Yellow Phase

Wolverines,

Governor Gary Herbert announced on Thursday that a majority of the state, including Utah County, will transition from orange, the moderate risk phase, to the yellow phase, or the low-risk phase, on Saturday as part of the Utah Leads Together 2.0 plan for reopening Utah amid the coronavirus pandemic. The move from orange to yellow impacts everyone except high-risk individuals.

You may now be wondering what this means for our Utah Valley University campus community.

Under the state’s yellow level, groups of 50 or fewer are allowed to interact. Some sports can resume with advised symptom health checks, and limited out-of-state travel can occur.

Employers are to exercise discretion with remote work and returning to onsite work and are encouraged to make flexible work arrangements, follow hygiene guidelines, and continue social distancing in the workplace. Face coverings are to be worn when social distancing is difficult. No one who is ill should be on campus. Safety remains the number one priority.

For most students and employees, the move will not significantly impact your current learning and working activities. Still, it will guide the future expansion of activities as we continue the transition into the “new normal.”

A majority of students will continue the first block of the summer semester in all online courses. We hope to provide some face-to-face learning opportunities during the second block summer session. The university plans a mixture of online, blended, and face-to-face learning opportunities during the fall semester. The details of this phased approach are currently in the works, and you can expect more communication regarding UVU’s plans soon.

As we announced during the “Talk With Tuminez” Town Hall on Wednesday, employees will continue to work remotely, if possible, for the time being. Employees will return to campus in phases depending on the work that needs to be completed. For the coming months, it is likely that many staff who are now working remotely will continue to do so. Some may also work part of the time on campus, and remotely. Your supervisors will communicate specific guidance going forward.

Meanwhile, the following buildings will reopen for limited usage on Monday, May 18:

The dōTERRA Wolverine Training Dome
— Open to specific athletes and trainers
Health Sciences Building
— Open to specific training programs
Utah Fire and Rescue Academy
— Open to specific training programs
Aviation
— Open to specific training programs

We are pleased to see the progress that has been made through the efforts of everyone to stop the spread of COVID-19. An abundance of caution remains necessary as we work together to continue to provide an environment where educational opportunities transform lives, and where exceptional care for one another and exceptional accountability lead to exceptional results.

Thank you for your patience and efforts during this unusual period. We look forward to a time when we can all be together again on UVU campuses.

Sincerely,

Wayne Vaught
Provost/Vice President – Academic Affairs

Friday, May 1, 2020

Response to the Governor’s Restriction Change

Governor Gary Herbert announced the relaxing of restrictions implemented to contain the spread of the coronavirus, as part of Utah Leads Together 2.0. The changes that take effect today will allow the reopening of some sectors of the economy with restrictions and provide for the return of some employees to work. So, what does that mean for all of us?

The Utah System of Higher Education’s COVID-19 Task Force is planning for future operations at the state’s universities and colleges in a way that protects the safety of students, faculty, and staff. As previously communicated, we anticipate UVU employees designated as Category 2, who are currently working remotely, will continue to work remotely through the end of May. 

In order to facilitate academic and operational continuity, some UVU employees may have been or may be notified by their supervisors that they will be returning to work on a UVU campus before May 31. Please be assured that UVU is following the directives of the governor’s plan, the State Health Department, and the CDC as we begin to reopen facilities and as more employees return to campus. 

In order to keep ourselves and each other safe and healthy, all employees working on any campus (including high-risk employees and those who live with individuals who may be high risk) are requested to adhere to the following: 


  • If you are ill, please stay home: If you become ill with respiratory symptoms such as a cough, fever, shortness of breath, body aches, etc., you need to stay home and are expected to contact your supervisor. 

  • Wear a mask: A mask is required to be worn while in public spaces at all times. It is not necessary to wear a mask when you are alone in an office or a space. Remember that wearing a mask protects those around you. To really protect each other, we must ALL wear a mask. 

  • Practice social distancing: To the extent possible, social distancing, with a distance of at least six feet from the next person, will continue. This means that meetings should continue via Microsoft Teams or in large spaces that allow appropriate social distancing. 

  • Practice good hygiene: Continue to follow hygiene standards, including washing your hands with soap and water frequently, avoiding touching your face, and covering coughs or sneezes. 

  • Do not congregate: For your health and the safety of others, do not congregate in break rooms or other small spaces for breaks or lunch. Utilize the many large spaces available on UVU campuses where you and others can safely practice social distancing. 


For UVU to maintain a healthy workplace environment, we must each act on these directives and demonstrate exceptional care and exceptional accountability for ourselves and our colleagues during this time. 

Utah Valley University continues to employ a variety of measures to manage the challenges presented by the COVID-19 pandemic, with maximum safety for every Wolverine as our number one priority. We particularly appreciate the care provided by our facilities teams to create and maintain a healthy work environment. 

We will continue to communicate information and guidance as UVU moves forward and begins to reopen facilities, programs, and services. We look forward to the safe return of employees and students to all campuses. 

Sincerely, 

Marilyn Meyer 
AVP of Human Resources 
Chief Human Resource Officer 

Robin Ebmeyer 
Director of Emergency Management, Environmental Health, and Safety

Wednesday, April 29, 2020

Utah Valley University Outlines Distribution Plan for Nearly $23 Million in Federal CARES Act Funds

UVU announced today that it will begin distributing $11,474,604 to students who qualify for CARES Act funding. The university is scheduled to receive a total of $22,949,207 in relief funding. In accordance with federal guidelines, UVU will distribute half of the funds directly to students, and the other half will be used for institutional expenses incurred due to COVID-19. 

The university’s goal is to distribute $11,474,604 to qualifying students as quickly as possible, which can be used for expenses directly related to coronavirus disruptions, such as food, housing, healthcare, technology, course materials, and childcare. 

“One of our main goals as a university is to provide exceptional care to our students,” said Astrid S. Tuminez, president of UVU. “One way to demonstrate that care is to make sure our students receive their funding as quickly as possible. We know this time has been difficult, and we want them to succeed.” 

In order to receive funding, the Department of Education requires that students be Title IV-aid-eligible, meaning UVU will base funding decisions on either a 2019–2020 or 2020–2021 FAFSA application. 

Students may receive funding in three ways: 

1) Students will receive a one-time cash grant based on the Estimated Family Contribution (EFC) on their FAFSA applications. The EFC is an index number that colleges use to determine financial aid. It is established by law and can include a student family’s taxed and untaxed income, assets, size of family, etc. 

2) A portion (not EFC-based but requires a completed FAFSA) of federal funds will be available to students who need funding to stay in school. 

3) A portion of funds will be available for students who are within 15 credit hours of graduating. 

Students will be notified via their UVU Gmail accounts if they are identified as potentially eligible to receive funding under federal guidelines. The emails were sent today to those who previously qualified for financial aid. If students have signed up for direct deposit, the funds will be transferred into their bank accounts; otherwise, checks will be mailed. 

In addition, students will be sent a Qualtrics survey to certify they experienced financial hardship due to the disruption of campus from COVID-19. 

The federal Coronavirus Aid, Relief, and Economic Security (CARES) Act was signed into law on March 27, 2020. The act provides financial compensation and support to multiple layers of the U.S. economy, including businesses, individuals, unemployment benefits, and education.

For more information about UVU student funding, visit the UVU CARES Act Emergency Funding FAQ.